You can open the Payroll Overpayment Letter To Employee Template in multiple formats, including PDF, Word, and Google Docs.
Mistake Payroll Overpayment Letter To Employee Template Printable | Editable FormSample
Examples
[Employee’s Name]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Company Name]
[Company Address]
[Date]
Notification of Payroll Overpayment
We are reaching out to inform you of an error in the payroll accounting that has resulted in an overpayment of your salary for the pay period ending on [Date].
According to our records, you were mistakenly paid [Amount Overpaid] more than your entitled salary of [Correct Salary Amount]. The overpayment was due to [Specify the reason for the error, e.g., data entry mistake, miscalculation, etc.].
To rectify this error, we kindly request that you repay the amount overpaid. We propose the following repayment options:
– Option 1: One-time payment of [Total Amount].
– Option 2: Installment repayments of [Installment Amount] over [Number of Months].
Please choose your preferred option by [Response Deadline].
Please be aware that this overpayment may affect your tax filings, and we recommend consulting with a tax professional regarding any implications this may have.
We apologize for any inconvenience this error may have caused and appreciate your understanding as we resolve this matter. If you have any questions or concerns, please do not hesitate to contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone].
[Your Name]
[Your Position]
[Company Name]
[Employee’s Name]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Company Name]
[Company Address]
[Date]
Overpayment of Salary Notification
We need to bring to your attention that an error occurred in our payroll system, resulting in an overpayment to you for the employment period ending [Date].
You received an overpayment totaling [Amount Overpaid] instead of your correct salary of [Correct Salary Amount]. This discrepancy was caused by [Explain the cause, e.g., miscommunication, system error, etc.].
To recover the overpaid amount, we suggest the following repayment options:
– Full repayment of [Total Amount] by [Repayment Due Date].
– Monthly repayments of [Installment Amount] over [Number of Months].
Please confirm your preferred method of repayment by [Response Deadline].
This overpayment may have consequences on your income tax, and we recommend that you speak with a financial advisor regarding its impact on your tax situation.
We sincerely regret any complications that this situation may have caused you and thank you for your cooperation in resolving this issue. Should you have any inquiries or require further clarification, please contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone].
[Your Name]
[Your Position]
[Company Name]
Format
Please complete the form below to create the Mistake Payroll Overpayment Letter To Employee Template. All fields must be filled out to ensure a clear and complete communication. We provide examples to guide you through each step. Mistake Payroll Overpayment Letter To Employee Template 1. Employee Information 2. Employer Information 3. Details of Overpayment 4. Reason for Overpayment 5. Action Required 6. Payment Plan Options 7. Contact Information for Questions 8. Acknowledgment 9. Signature and Date
PDF
WORD
Google Docs
Mistake Payroll Overpayment Letter To Employee Template Printable | Editable FormPrintable
