Collections Letter Template For Business

You can open the Collections Letter Template For Business in multiple formats, including PDF, Word, and Google Docs.

Open Template

Sample

Collections Letter Template For Business

Printable | Editable Form

PDF 1 PDF 2

Examples

Collections Letter Template for Business (1)
From:
[Your Company Name]
[Your Company Address]
[Your Company Phone]
[Your Company Email]
To:
[Client’s Name]
[Client’s Address]
[Client’s Phone]
[Client’s Email]
Date:
[Insert Date]
Subject:
Notice of Outstanding Payment
Dear [Client’s Name],
Introduction:
We hope this letter finds you well. We are writing to bring to your attention an important matter regarding your account with us.
Outstanding Balance:
As of [Insert Date], your account shows an outstanding balance of [Amount]. This amount has become due and requires your immediate attention.
Payment Terms:
According to the terms of our previous agreements dated [Contract Date], payments were due by [Due Date]. We kindly request that this balance be settled by [New Due Date] to avoid any further actions.
Consequences of Non-Payment:
Please be advised that failure to remit payment by the specified date may result in additional fees and potential action, which we hope to avoid.
Payment Options:
For your convenience, payments can be made via [Insert Payment Methods]. Please contact us if you need assistance in processing the payment.
Contact Information:
If you have already submitted payment or need to discuss your account, please reach out to us at [Your Phone] or [Your Email].
Conclusion:
We value your business and appreciate your prompt attention to this matter. Thank you for your understanding, and we look forward to your immediate response.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
Collections Letter Template for Business (2)
From:
[Your Company Name]
[Your Company Address]
[Your Company Phone]
[Your Company Email]
To:
[Client’s Name]
[Client’s Address]
[Client’s Phone]
[Client’s Email]
Date:
[Insert Date]
Subject:
Final Notice for Payment
Dear [Client’s Name],
Re: Account # [Account Number]
Body:
We are writing to formally remind you of the outstanding balance on your account which has remained unpaid despite our previous notifications.
Outstanding Amount:
Your current balance of [Amount] was due on [Original Due Date].
Previous Communication:
This is the second notice we have sent regarding this amount; our first letter was dated [First Letter Date].
Urgent Action Required:
We request that you remit payment within [Specify Number of Days, e.g., 10 days] from the date of this letter to avoid further actions, including the possible escalation to a collections agency.
Contact Us:
If you wish to dispute this claim or if you have already sent payment, please contact us immediately at [Your Phone] or [Your Email].
Conclusion:
Thank you for your prompt attention to this important matter. We are hopeful for a resolution.
Best regards,
[Your Name]
[Your Position]
[Your Company Name]

Template Online

Format

Please complete the form below to create the Collections Letter Template for Business. All fields must be filled out to ensure a clear and complete communication regarding outstanding payments. We provide examples to guide you through each step.

Collections Letter Template for Business

1. Business Information


2. Client Information


3. Outstanding Invoice Information


4. Payment Instructions

5. Payment Terms

6. Late Fees and Penalties

7. Consequences of Non-Payment

8. Contact for Questions

9. Declaration and Consent



PDF

WORD

Google Docs

Printable

Collections Letter Template For Business

Printable | Editable Form

PDF 1 PDF 2

Collections Letter Template For Business