You can open the Overpayment Letter To Employee Template in multiple formats, including PDF, Word, and Google Docs.
Overpayment Letter To Employee Template Printable | Editable FormSample
Examples
[Employee’s Name]
[Employee ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Your Name]
[Your Job Title]
[Company Name]
[Company Address]
[Date of Letter]
Notification of Overpayment
We are writing to inform you that an overpayment occurred in your recent payroll. After a thorough review of our records, it has come to our attention that you received an excess payment of [Amount] during the pay period of [Specific Dates].
The overpayment was a result of [Explain the reason, e.g., a clerical error, misunderstanding of hours worked, etc.]. The correct payment amount should have been [Correct Amount], therefore resulting in the overpayment of [Amount].
We kindly ask you to discuss the repayment of the overpaid amount with us. We can agree on a repayment schedule that is convenient for you, ensuring minimal impact on your financial well-being. Please contact [Contact Person’s Name] at [Contact Information] to arrange this.
We apologize for any inconvenience this may have caused and appreciate your understanding in resolving this matter promptly.
Sincerely,
[Your Signature]
[Your Name]
[Your Job Title]
[Employee’s Name]
[Employee ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
[Your Name]
[Your Job Title]
[Company Name]
[Company Address]
[Date of Letter]
Correction of Overpayment
This letter serves as a formal notification that an overpayment was identified in your paycheck dated [Pay Date]. Our payroll records indicate that you received [Overpaid Amount], while the correct payment should have been [Correct Amount].
The overpayment was caused due to [Explain the cause, e.g., incorrect overtime calculation, bonus miscalculation, etc.]. We have thoroughly reviewed this situation and have documented all occurrences.
We understand this news can be unforeseen, and we are committed to working with you to resolve it. Please reach out to our payroll department to discuss suitable repayment options tailored to your situation. You can contact [Contact Person’s Name] at [Contact Information].
We appreciate your prompt attention to this matter and apologize for the confusion it may cause. Our goal is to ensure that all payroll matters are handled with transparency and fairness.
Best Regards,
[Your Signature]
[Your Name]
[Your Job Title]
Format
Please complete the form below to create the Overpayment Letter to Employee Template. All fields must be filled out to ensure clarity and completeness in the communication. We provide examples to guide you through each step. Overpayment Letter to Employee Template 1. Employer Information 2. Employee Information 3. Overpayment Details 4. Explanation of Overpayment 5. Steps for Repayment 6. Payment Options 7. Impact on Future Payments 8. Employee Rights 9. Acknowledgment of Receipt 10. Signatures
PDF
WORD
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Overpayment Letter To Employee Template Printable | Editable FormPrintable
