You can open the Veterinary Client Termination Letter Template in multiple formats, including PDF, Word, and Google Docs.
Veterinary Client Termination Letter Template Printable | Editable FormSample
Examples
[Name of the Veterinary Practice]
[Veterinary Practice ID]
[Veterinary Practice Address]
[Veterinary Practice Phone]
[Veterinary Practice Email]
[Name of the Client]
[Client’s Address]
[Date]
We are writing to formally notify you that we are terminating our veterinary services effective [Termination Date]. This decision was not made lightly and follows careful consideration of our ability to effectively meet your pet’s needs.
The reasons for this termination include: [Specify reasons such as lack of communication, missed appointments, or other relevant grounds]. We believe that this decision is in the best interest of your pet’s continuing care.
We recommend that you seek a new veterinary service immediately to ensure the continued health and welfare of your pet. Please feel free to request medical records, and we will provide them to your new veterinary practice without delay. You can request these by contacting us at [Veterinary Practice Phone] or [Veterinary Practice Email].
If applicable, we ask that you settle any outstanding balances prior to the cessation of services. Please check in with our front desk to finalize any payments or inquiries about your account.
We encourage you to find a new vet who can meet your pet’s needs moving forward, and we wish you and [Pet’s Name] the best. Thank you for your understanding.
[Signature of the Practice Owner]
[Name of the Practice Owner]
[Title]
[Veterinary Practice Name]
[Name of the Veterinary Practice]
[Veterinary Practice ID]
[Veterinary Practice Address]
[Veterinary Practice Phone]
[Veterinary Practice Email]
[Name of the Client]
[Client’s Address]
[Date]
This letter serves to inform you that we will no longer be able to provide veterinary services for your pet, [Pet’s Name], effective [Termination Date]. This decision is rooted in our commitment to provide the highest quality of care to all animals entrusted to us.
This decision has been influenced by [Specify factors such as repeated noncompliance with treatment plans, lack of communication, or other specific circumstances]. We regret that it has come to this point, but we must ensure the welfare of all animals in our care.
Please arrange for an alternative veterinary service as soon as possible. Your pet’s medical records are available for transfer to a new practice upon request. You may contact us directly at [Veterinary Practice Phone] or [Veterinary Practice Email] to facilitate this process.
If any fees remain outstanding, we kindly ask that you settle these by [Specific Date]. We appreciate your prompt attention to this matter.
We sincerely wish you and [Pet’s Name] the best in the future. Thank you for your understanding and cooperation.
[Signature of the Practice Owner]
[Name of the Practice Owner]
[Title]
[Veterinary Practice Name]
Format
Please complete the form below to create the Veterinary Client Termination Letter Template. All fields must be filled out to ensure a clear and complete letter. We provide examples to guide you through each step. Veterinary Client Termination Letter Template 1. Veterinary Practice Information 2. Client Information 3. Animal Information 4. Termination Reason 5. Final Invoice Details 6. Care Transition Statement 7. Future Communications 8. Signatures and Acknowledgment 9. Declaration and Signatures
PDF
WORD
Google Docs
Veterinary Client Termination Letter Template Printable | Editable FormPrintable
